privacy policy / terms & conditions

BLUE BEAGLE (PTY) LTD

(Registration Number: 2013/042826/07)
Manual in terms of section 51 of the Promotion of Access to Information Act, 2 of 2000
Date of Compilation:   30/06/21         
Date of Revision:        30/06/21

CONTENTS PAGE
PROMOTION OF ACCESS TO INFORMATION ACT, 2 OF 2000 (THE ACT)

Section 51 Manual of BLUE BEAGLE (PTY) LTD (Registration number: 2013/042826/07)

1. Contact particulars
2. Introduction
3. Guide in terms of section 10 of The Act
4. Facilitation of a request for access to information
5. Information available in terms of other applicable legislation
6. Information automatically available
7. Information available in terms of the act – On Request
8. General
9. Requesting Procedures
10. Prescribed Fees
11. Protection of Personal Information Processed
12. Availability of the manual

PROMOTION OF ACCESS TO INFORMATION ACT, 2 OF 2000 (THE ACT)
Section 51 manual of Blue Beagle (pty) ltd (registration number: 2013/042826/07)

1. CONTACT PARTICULARS
Head of business:
CORNELIUS JOHANNES BOTHA
Information officer:           
MARIANNE LOUISE BOTHA

Physical Address:             
1 NYWERHEID STREET
 GEORGE INDUSTRIA
 6536

Postal Address:
P.O. BOX4186
GEORGE EAST
6539

Telephone Number:       
044 8740828

E-mail Address:
info@aluminiumwise.co.za

2. INTRODUCTION

MANUFACTURING & INSTALLATION OF HIGH-QUALITY ALUMINIUM PRODUCTS

3. GUIDE IN TERMS OF SECTION 100 THE ACT

3.1   The ACT grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
3.2   Requests in terms of the ACT shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in section 53 and 54 of the Act.
3.3  Requesters are referred to the Guide in terms of Section 10 which has been compiled by the South African Human Rights Commission, which will contain information for the purposes of exercising Constitutional Rights.                 

The Guide is available from the SAHRC.
The contact details of the Commission are:

Postal Address:                   
Private Bag 2700, Houghton, 2041
Telephone Number:  (+27)118773600
Fax Number:              (+27)11403   0625
Website:                      www.sahrc.org.za

4. FACILITATION OF A REQUEST FOR ACCESS TO INFORMATION
Information which is not readily available as indicated in this manual, may be requested in accordance with the procedure prescribed in terms of The Act.

Copies of the prescribed forms to be completed for submitting a request, are available from BLUE BEAGLE (PTY) LTD.

5. INFORMATION AVAJLABLE IN TERMS OF OTHER APPLICABLE LEGISLATION

• Businesses Act, 71 of 1991
• Companies Act 71 of 2008
• Compensation for Occupational Injuries and Health Diseases Act 130 of 1993
• Electronic Communications Act 36 of 2005
• Employment Equity Act 55 of 1998
• Employment Services Act 4 of2014
• Income Tax Act 58 of 1962
• Insurance Act, 18 of 2017
• Long-term Insurance Act 52 of 1998
• National Minimum Wage Act, 9 of2018
• Occupational Health and Safety Act 85 of 1993-
• Protection of Businesses Act 99 of 1978
• Protection of Personal Information Act 4 of 2013
• Short Term Insurance Act 53 of 1998
• Skills Development Levies Act 9 of 1999
• Skills Development Act 97 of 1998
• Unemployment Contributions Act 4 of 2002
• Unemployment Insurance Act 63 of2001
• Value Added Tax Act 89 of 1991

6. INFORMATION AUTOMATICALLY AVAILABLE

• Pricelists
• Marketing and Promotional Material

7. INFORMATION AVAILABLE IN TERMS OF THE ACT – ON REQUEST

      Statutory Business Records

• Certificate of incorporation
• Certificate to Commence Business
• Directors Attendance Register
• Memorandum of Incorporation
• Founding Statements and Amendments

      Accounting Records:

• Annual financial statements and working papers
• General ledger
• Bank statements, cheque books, cheques
• Customer and supplier statements and invoices
• Cash books and petty cash books
• Fixed asset register
• Tax returns and assessments
• VAT returns
• Lease or instalment sale agreements
• Insurance records
• Investment records
• Systems documentation

      Fixed Property

• Leases

      Information Technology

• Agreements
• Hardware
• Internet
• Licenses
• Operating systems
• Software packages
• Telephone lines, leased lines and data lines

      Insurance

• Claim records
• Details of coverage, limits and insurers

      Intellectual Property

• Designs, trademarks, trade names and protected names

      Legal, Agreements and Contracts

• Agreements with contractors, suppliers and clients
• Agreements with customers
• Material agreements relating to provision of services or materials

      Personnel Records

• Attendance register
• Disciplinary records
• Employment applications
• Employment contracts
• Expense accounts
• Health and safety records
• IRP 5 and IT 3 certificates
• Maternity leave policy
• Payroll
• Personnel File
• Policies and procedures
• Salary and wage registers
• Staff loan schemes
• Training and development
• UIF, PAYE and SOL returns
• Workmen’s Compensation Documents

      Sales and Marketing

• Brochures, newsletters and marketing material
• Customers
• Media releases
• Products
• Public relations policies and procedures
• Sales

8. GENERAL

          N/A

9. REQUESTING PROCEDURES

 A person who wants access to the records must complete the necessary request forms that is available at the offices of BLUE BEAGLE (PTY) LTD, or can be accessed on www.justice.gov.za/inforeg.
The completed request form must be sent to the address or fax number provided in this manual and marked for the attention of the Information Officer.

Please provide sufficient details to enable the company to identify:

1. The record(s) requested
2. The requester (and if an agent is lodging the request, proof of capacity)
3. The form of access required
4. The postal address or fax number of the requester in the Republic
5. If the requester wishes to be informed of the decision in any manner (in addition to written) the manner and particulars thereof
6. The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.

10. PRESCRIBED FEES

• A requestor is required to pay the prescribed fees before a request will be processed;
• If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted);
• A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit.
• Records may be withheld until the fees have been paid.
• The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za and as an appendix to this manual.

11. PROTECTION OF PERSONAL INFORMATION PROCESSED

COMPANY is committed to protecting the privacy of personal information of our data subjects. The information you share with us as a data subject allows us to provide you with the best experience with our products and services, or as a stakeholder.
COMPANY has dedicated policies and procedures in place to protect all personal information collected and processed by us. Please read below for more information on how we collect, process, use and disclose personal information.

11.1 The purpose of processing of personal information
We process personal information for various reasons, including but not limited to the following:

• To manage information, products and/or services requested by data subjects
• To help us identify data subjects when they contact us
• Manage customers
• To maintain customer records
• Recruitment purposes
• Training purposes
• Travel purposes
• General administration
• Financial and tax purposes
• Legal or contractual purposes
• Health and safety purposes
• To monitor access, secure and manage our premises and facilities
• To transact with our suppliers
• To improve the quality of our products and services
• To help us detect and prevent fraud and money laundering under FICA
• To help us recover debts
• Marketing purposes
• Engaging with the public

11.2 Data subject categories and personal information processed

11.3 Recipients with whom personal information is shared
In processing your personal information, we may share it within the group of companies or with other third parties. These include but are not limited to:

• Statutory authorities
• Law enforcement agencies
• Tax authorities
• Industry bodies
• Contractors, vendors, or suppliers
• Payment processors
• Email management and distribution tools
• Data storage providers
• Server hosts
• Service providers

11.4 Security measures implemented to protect personal information
We have identified our security risks over the personal information we process in line with the Protection of Personal Information Act, and we have implemented various security measures to ensure reasonable protection against the risk of loss, misuse, unauthorised access and disclosure, alteration and destruction of the personal information.
We also take steps to ensure that operators that process personal information on behalf of company name apply adequate safeguards as outlined above.

11.5 Trans-border flows of personal information
We may transfer to, and store personal information we collect about you, in countries other than South Africa, if the relevant business transactions or situation requires trans-border processing. These countries may not have the same data protection laws as South Africa, and in this instance, we will only transfer the information if we have consent from you, or it is necessary for the performance or conclusion of a contract between us.

11.6 Personal information received from third parties
When we receive personal information from a third party on behalf of a data subject, we require confirmation that they have written consent from the data subject that they are aware of the contents of this PAIA manual and the Privacy Policy, and do not have any objection to our processing their information in accordance with this policy.
Where information on third parties is provided by a data subject, or a third party provides information on a data subject, that information may be taken into account with other personal information.

11.7 Data Breaches
Where there are reasonable grounds to believe that the personal information of a data subject has been accessed or acquired by any unauthorised person, BLUE BEAGLE (PTY) LTD shall notify:
a) the Regulator; and
b) the data subject, unless the identity of such data subject cannot be
The notification will be made as soon as reasonably possible after the discovery of the compromise, taking into account the legitimate needs of law enforcement or any measures reasonably necessary to determine the scope of the compromise and to restore the integrity of the responsible party’s information system.

12. AVAILABILITY OF THE MANUAL
Copies of the manual are available for inspection, free of charge, at the offices of BLUE BEAGLE (PTY) LTD and from the South African Human Rights Commission.